Draft

 Minutes of Annual General Meeting of the

Association held in Thorpe Primary

School on Tuesday 13^th October 2009 at 7pm

The Chairman, Mr. Ken Thompson, welcomed residents and speakers.

Councillor Michael Burton

Councillor Michael Burton Councillor for West Ward for 12 years died on 1^st October 2009. Councillor.  Matthew Dalton, recounted his 4 years’ association with Councillor Burton and said what a valuable period that was in his early days as a City Councillor.  The funeral was to be held on Thursday 15^th October 2009 at 12 noon at St. Botolph’s Church, Longthorpe

Apologies for absence

Apologies for Absence were received from

PCSO Ronnie Burrell who was off Duty

Mr. Jamie McFarlane, Neighbourhood Officer, who was on leave.

Mr. Tom Heath, Committee Member, who was ill

Mrs. Chris Hawke, Web Mistress, who was ill

Mr. Chris Koe, at another Meeting

Mr. and Mrs. Jim Bond.

Mrs. Barbara Ludlow

Minutes of 7^th October 2008 Minutes

Minutes of Annual General Meeting held on 7^th October, 2008, placed upon chairs were read through item by item by the Chairman.  The Minutes were, accepted as a true record of business transacted and approved by show of  hands. (copy on file)

Matters Arising

There were no matters arising from the above Minutes.

Secretary Report

The Secretary Report (placed upon chairs) was read by residents and the Secretary then went over his Report item by item with verbal additional information and answered any questions.  The Report was accepted (copy on file)

Treasurer Report

The Audited Report of the Treasurer (placed on chairs)  Residents were asked if they had any questions on the Report.  There being no questions the Chairman asked for acceptance and signed the Treasurer Report as an accurate state of finance.

Election of Officers and Committee

At this point on the Agenda all Officers and Committee resign.  The Chairman asked Councillor Matthew Dalton if he would conduct the election of Officers and Committee for the remainder of 2009 and up to October 2010.

Councillor Dalton asked the meeting if there were any volunteers for the vacant positions.  There was one volunteer, Mr. Gordon Barker.

In this situation Councillor Dalton asked the previously resigned Officers and Committee if they were willing to be re-elected.  All said they would be willing and were duly proposed and seconded.

Officers and Committee would now be:-

National Probation Service

The Chairman reported that he had received late notice that due to illness the speaker for this evening was not able to be with us.

Fire and Rescue Service

Our second key note speaker for the evening was present and opened his presentation. Manager of Red Watch, Mark Southwood, reminded residents of  important safety items in the home.

Officer Southwood would be carrying out a ground survey relating to access in Denham Walk where it was thought that due to parked cars access would or could be delayed.

The Chairman said that the attendance of the Fire and Rescue Service was a very valuable asset at this time of year as we go from Autumn into winter.

Police

It must be placed on record that the warranted Police Sgt and PCSOs had a very difficult time reporting crime and what could be done about reduction of crime.  There were many, many, questions related to experiences of residents that needed comprehensive and promised action replies which, as has been said, were very difficult to give a definitive reply to, as miscreants had to be caught in the act or an observation strategy had to be set up which took time. Residents were informed in detail of the activities of the recently appointed Schools Safety Officer stationed at Jack Hunt School

Other Business

There being no other business the meeting closed The Chairman offered his thanks to 47 residents, Police, Fire and Rescue Service, for coming to the meeting and giving us the best of information.

In closing he thanked, in absentia, Mrs. Chris Hawke for all the hard work she puts in on producing our Web Pages.

He also took this opportunity to thank the School in allowing us the use of School accommodation.

Eric Dent

October 2009

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